Apostille California Death Certificate

Do you need an apostille on a California death certificate?

In the State of California, a death certificate can be issued by any of the 58 counties plus the California State registrar.  Typically, a death certificate will first be issued by the County Health Services Department of the County of death.  For example, if the person passed-away in Los Angeles County, the Los Angeles Health Services Department would issue the death certificate first.  Death Certificates issued by the Health Services Department are signed by a medical doctor and do NOT qualify for an apostille.

In order for the certificate to qualify for an apostille, it must be signed by the County Clerk.

There are three available options to authenticating your certificate.

Option 1: You can mail-in the death certificate signed by the Health Services Department (Medical Doctor) to our office for processing.  These type of documents require a two-step process.  We will first need to authenticate the document with the County Clerk (Exemplification) and then with the Secretary of State.  There is an additional processing fee and the time to complete your documents can take 7-9 business days.  In Los Angeles County, we can authenticate your document in one business day.

Option 2: You can obtain a new certified copy directly from the County Clerk or online through http://www.vitalcheck.com.  Please, we recommend that you contact the County Clerk for information as there could be some restrictions.  There are 58 counties in California and each operates a little different from another (Example: time, processing fee, restrictions, etc…).

Option 3: You can take the death certificate signed by the medical doctor to the County Clerk yourself and obtain the exemplification.  If you are located in the same county the person passed-away in, you can take the letter from the Health Services Department directly to the County for the exemplification.

International Apostille Services, Inc. is the leader in document authentication services in California. We provide fast same-day California Apostille Services. We serve all of California including: Los Angeles, San Francisco, Sacramento, San Diego and more. Documents received by 2:30pm will be processed the same-day and returned to you the following business morning by FedEx or UPS.

California Death Certificate Apostille

We provide California Apostille service for Death Certificates issued in the State of California from any of the 58 counties including Los Angeles, San Francisco, San Diego, Santa Clara, and Sacramento.

We provide same-day service at no additional cost and we’ll even send your documents back to you by the following business morning.  You’ll need to mail us the original signed by the Registrar-Recorder/County Clerk’s office.

Before sending in the California Death Certificate for processing, it’s important that you have the correct document.

1. Is the document blue and pink in color?
2. Does it have a blue border?
3. Is the death certificate signed by the county clerk / registrar recorder’s office?
4. Is the death certificate for a person who died in California?

If you answered yes to the four questions above, your document qualifies for an apostille.  Be sure to send us the original and include our order form.

If you answered no the any of the four questions above, your document doesn’t qualify for a California Apostille.   Some reasons why your document may be rejected is:

1. You don’t have a certified original. Copies are not accepted.
2. The death certificate is outdated. Order a new one here: http://www.vitalchek.com/state-of-california-vital-records.aspx
3. The death certificate is signed by a doctor. You have two choices: You can order a death certificate signed by the county clerk or take the certificate you have now for an exemplification.
4. The death certificate is from another state or country. Contact that state or country for help..

Death Certificates signed by the County Health Officer (Doctor) will first need to be authenticated by the County Clerk’s office before the document qualifies for an Apostille. It’s important that we review your documents over the phone for verification.

If you’ve lost the California Death Certificate or never applied for one, you will need to contact the local county recorders office where the death occured.  You can also order the Death Certificate online by visiting this link: http://www.vitalchek.com/state-of-california-vital-records.aspx

Apostilles can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the California Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!